RSS

Monthly Archives: November 2012

How can you land your dream job in this economic environment?


Times are tough, and it is becoming very difficult to find the right job. On top of this challenge, its becoming very hard for a candidate to differentiate himself/herself in comparison of thousands of out-of-job workers. In this market, the candidate needs to be very intelligent with his job search. And hence, I will provide you with few tips through which you can land your dream job easily.

Cleanup your web presence:  In today’s day and age, most of the employers will check your online profile before inviting you for an interview. And hence, it becomes very critical for you to cleanup your online presence. I would recommend you to Google yourself before applying for any position. If you find any unprofessional photos/comments of yourself, please try to remove it from your profile or change the privacy settings.

Do your homework: Technology had made it easier for your future employer to know everything about yourself before they even interview you. I think, we should use the same technology strength to prepare ourselves for the interview. If you are invited for an interview, you should research everything about the company, the job profile, and the culture. You can showcase this research through your carefully designed answers to their questions, which should connect your answers with the research you have done. On every occasion, you should share what you know about the company and why the company should hire you above others.

Use common sense:  Other than few expected behaviors like…..arriving 10-15 minutes early; not chewing gum; leaving all food and drink outside; cutting back on the cologne and perfume; and dressing professionally………you should always bring 3-4 extra copies of your resume. You should also carry 3-4 copies of your portfolio displaying basic design of your process flows (if you worked in manufacturing) or architecture of your software (if you worked in software development) or similar work samples related to your area of work. And yeah! Don’t forget to take notes.

Always follow-up: Even if you are not interested in the job after interviewing with them, you should still follow-up with them to maintain the relationships by kindly declining the job. I always followed up by showing my interest in the job at the end of the interview, and also by writing a thank you letter to reaffirming my interest in the position. In all of my follow up conversations, verbal or written, I have always ensured that I connect my experience with the company’s culture and the position description.

Though these are very simple pointers; if you play your cards right, you should be able to get your dream job through these pointers. What other tips do you have to differentiate yourself from other candidates? Would you recommend any other suggestions to get your dream job?

Thanks. – Bhavin Gandhi.

 
Leave a comment

Posted by on November 29, 2012 in 21st Century, Leadership, Management

 

Tags: , , , , , , , , , , ,

How to write effective e-mails to get quicker response


Have you ever been in an e-mail chain where more than 10 people were addressed in the e-mail, but no one knew who is going to respond? If you are a manager or in a similar position, then you must be getting these kind of e-mails at least once in a day. Isn’t it? Actually, this situation is very common than you might think. On an average, 70% of the e-mails in the work place are targeted to the wide audience to get some people’s input, while notifying others at the same time. And that’s where the problem occurs. Since there are multiple users involved in ‘cc’ of the e-mail, all of them think that someone will respond, and at the end, no one ends up responding. In order to avoid those situations, and get quicker response to your emails, I am providing you with few tips on writing effective e-mails.

Use appropriate subject line: You must have been through the situation, where one e-mail might have been forwarded and replied so many times that its subject line doesn’t have any value anymore. Isn’t it? Let’s say, you get an e-mail from one of your employees (Mrs. X) regarding the issue that she found during her testing. The subject line of that e-mail might be “Issue found during testing XYZ product”. After few to-and-from communication with engineers about this issue, you forward this issue to the product manager for prioritizing the resolution of this issue. In this situation, product manager might take few hours or an entire day, before he can respond to this e-mail. Reason being…..from the subject line, this e-mail didn’t seem important to him. And hence, whenever you are forwarding an e-mail to someone, please change the subject line to target your responder. If you would have changed the subject line to “Prioritizing issue resolution for XYZ product”, then you might have got a quicker and descriptive response.

Highlight names: Let’s consider the same example given above. Let’s say, you want to forward this e-mail to the product manager and the engineering manager for their specific responses, and you also want to include 4-5 engineers in ‘cc’ of that e-mail to keep them informed about the resolution. And your e-mail description might say something like “how do we prioritize the resolution for this issue?”. Since, this e-mail is directed to so many people at the same time, you might not get any clear response, since people will wait for others to respond. Let’s say, you would have wrote this instead……”@Steve: How should we prioritize this issue? @David: Is it possible to fix this issue in our next release of the product?”. I am sure, your response would have been more clearer, since you have targeted your questions to each individual included in the e-mail. Thus, I would always recommend you to target your responders by their name, if you are expecting them to provide their input.

I hope, these tips will help you to draft an effective e-mail, so that you can get your responses quickly and easily. Do you have any similar ideas through which you can improve your e-mail communication?

Thanks. – Bhavin Gandhi.

 
Leave a comment

Posted by on November 20, 2012 in 21st Century, Leadership, Management

 

Tags: , , , , , , , , , , ,

Did you get promoted to a management position for the first time? Then stop doing what you know. Find out why.


After seven years in software development at a San Francisco based e-commerce company, my friend (let’s call him Mr. X) was promoted to his first manager’s position as an Engineering Manager. Up to that point, his track record had been stellar. His intelligence, focus, and determination had won him recognition and various promotions in his organization.

When his company assigned him to be the engineering manager for one of the company’s hottest new products, he ran into trouble early on. Mr. X’s past successes were due to his extraordinary technical leadership and programming capabilities. Accustomed to programming, he was a control freak and had the tendency to micromanage. His efforts to micromanage the engineering team alienated them. And within few months, Mr. X was back as being a technical leader (sr. programmer) and someone else was leading the team.

Mr. X failed as an engineering manager because he was unable to make the transition from being a strong individual programmer to an engineering manager. He failed to grasp that the strengths which had made him successful during his sr. programmer role could be liabilities in a role that required him to lead an engineering team by trusting their programming skills instead of doing it yourself.

What might Mr. X have done differently? He should have focused on mentally promoting himself into the new position, a fundamental challenge for new leaders. The one thing to remember is…………..you can’t become successful in your new job as a manager by continuing to do what you did in your previous position as an individual contributor.

Since you might have been promoted due to your skills and accomplishments, it is only human to think that your senior management wants you to do what you were good at. Maybe that’s the only reason why you might live in the denial, and believe that you are being productive and efficient, if you continue your old behavior. But instead of continuing your responsibilities as an individual contributor, you need to prepare yourself mentally to move into your new role by letting go of the past and embracing the imperatives of the new situation to give yourself a running start. This can be hard work, but it is essential that you do it.

I hope, this blog comes to you as a reminder to forget what you knew, and try adapting yourself to the new management role that you have inherited. What would you do in this situation, if you were to be promoted to your first ever management job?

Thanks. – Bhavin Gandhi.

 
Leave a comment

Posted by on November 13, 2012 in 21st Century, Leadership, Management

 

Tags: , , , , , , , , , , , , , ,

Is your e-mail signature helpful to others? – Designing your perfect e-mail signature


Have you ever been in a situation, where you have got an e-mail from a long gone friend without any contact information about him? I am sure, most of us must have received at least one e-mail in their lifetime, which is from their close friend, but it doesn’t provide any information on how to contact them. Let’s take this for an example……Mr. X, who was your close college friend, suddenly sends you an e-mail about few things that he might want to discuss with you. What will you do in that situation? You might want to call him, but there is no contact information provided by him (no signature in his e-mail). And hence, you would rather be satisfied by responding to his e-mail instead of finding his contact information in your address book and calling him. Is that not right?

Imagine the similar situation at your workplace. Let’s say, you get an e-mail from Mrs. Y, who works in the different department, requesting specific information from you. Let’s say, you don’t have any idea on what she is asking for. So, instead of calling her (since she doesn’t have her contact information in the email signature), you would respond to her e-mail, and she might have to wait for few hours to clarify her side through to-and-from e-mail communication. Due to this long chain of e-mails, she will end up losing precious time to resolve the issue at hand. Imagine, if she would have included some basic information about herself with the contact information. Wouldn’t your response be different in that situation? Let’s say, if she would have put that she works in the licensing department as a project manager for XYZ. I am sure, this information would have helped you to put her e-mail in some context, and your response would have been much more quicker and informative.

So, how do you avoid these situations? What kind of information should you be putting in your e-mail signature? Well……..answer is very simple. You should include your name, your designation, your company’s name, your work address, your work e-mail, your work phone number, your work mobile number (if any), and your professional picture (if possible). Your name and designation should help your responder to put your e-mail in some context. Your work address might be useful, when your responder might want to mail something in response to your e-mail. Obviously, your e-mail address and phone numbers would be very handy for your responder, if they want to reach you quickly. And yeah! Though your professional picture is optional, I would highly recommend you to upload that on your Outlook or embed in your e-mail signature. Professional profile picture helps your responder to remember you by the face.

If I were you, I would have my e-mail signature as follows. Also, note that all of the contact information provided below is fake, and hence, please don’t contact me through that contact information. You can rather reach me through my ‘Contact Me’ page, which contains various ways to connect with me.

Sample E-mail Signature

I hope, these tips will help you to design your perfect e-mail signature, which can help your responder to get all the information that they need, in order to quickly respond to your e-mail. Do you have any similar tips like this, which can make your e-mail communication effective?

Thanks. – Bhavin Gandhi.

 
Leave a comment

Posted by on November 6, 2012 in 21st Century, Leadership, Management

 

Tags: , , , , , , , , , , , ,